INSTRUCTIONS

CHANGE HISTORY

Version 1.82 (Released 2023-10-06)

• All Accounting Vouchers
  – Edit, Edit Approved, Edit Fulfilled
  – Delete, Delete Approved, Delete Fulfilled
  – Income Statement Audit Trail
  – Income Statement Revenue Details – Accrual
  – Income Statement Expense Details – Accrual

Version 1.81 (Released 2023-09-21)

• Fix Transfer Report bug

Version 1.80 (Released 2023-09-05)

• Transfer – Quantity Validation

Version 1.79 (Released 2023-09-01)

• All Accounting Vouchers
  – Edited By and Edited Date

Version 1.78 (Released 2023-08-31)

• Disbursement Voucher
  – enable Add Detail
• Voucher Reference
  – color coding for Balance Sheet Accounts

Version 1.77 (Released 2023-08-25)

• Receivable Voucher
  – approve and fulfill will automatically approve and fulfill the related payable voucher trade
• Collection Voucher
  – payment of transfers will automatically offset the A/R Trade and A/P Trade of the linked receivable voucher and payable voucher trade
• All Vouchers
  – color coding for Balance Sheet accounts
• Receiving
  – fix zero amount in approve of receiving

Version 1.76 (Released 2023-08-23)

• All Vouchers
  – Set default site for the balance sheet accounts
• Receiving Accounting
  – fix can’t fulfill error
• Income Statement Expense Details
• Income Statement Revenue Details

Version 1.75 (Released 2023-08-22)

• Receivable Voucher
  – Transfer button – include negative Transfers
• Collection Voucher
  – include specific Balance Sheet Accounts in the branch data details
  – fix fulfill button error
• Disbursement Voucher
  – include specific Balance Sheet Accounts in the branch data details
• General Journal
  – create branch data in clicking fulfill button

Version 1.74 (Released 2023-08-18)

• Purchase request – allow future dates of closing period
• Purchase order – allow future dates of closing period
• Receivable voucher – change Payee label to Customer
• Payable Voucher Trade
  – change label to supplier
  – reference in the summary to reference field in header portion
• Payable Voucher Non-trade
  – change label to supplier
  – explanation copy from the particulars in the header for the payable detail
• Disbursement Voucher Print-out
  – add check number and check date
• Collection Voucher – AR
  – change the reference label to AR
• Collection Voucher – OR
  – change the reference label to OR
• Collection Voucher – SI
  – change the reference label to SI
• Fix load data in ledger report
• Income statement Cash Basis menu
• General journal
  – authorize button
  – return button
  – require payee for account detail of A/P Trade, A/P NTrade, A/R Trade, A/R NTrade
• Add Transaction button in the headers of the vouchers
  – Payable Voucher Trade
  – Payable Voucher Non-Trade
  – Disbursement Voucher
  – Receivable Voucher
  – Petty Cash Voucher
  – General Journal

Version 1.73 (Released 2023-08-16)

• Receiving Approved – Set debit to Purchases
• General Journal – editable check date

Version 1.72 (Released 2023-08-14)

• Disbursement Voucher – add Authorize button
• Collection Vouchers(OR,AR,SI) – add Authorize button
• Branch Data Module – Add Account column in details table
• Generate Journal – add ATC, Check No., Date and Bank columns
• Receivable voucher – transfer button add amount column
• Receiving -revise create AP
• Payable voucher trade- enable fulfill button
• Disbursement voucher – account look-up
• Collection voucher OR print-out
• Collection voucher AR print-out
• Collection voucher SI print-out
• General journal – account filter fix

Version 1.71 (Released 2023-08-11)

• Conversion – Allow edit even with payment
• Transfer Accounting fulfill – fix can’t fulfill issue
• Search report
  – filter approve status
  – add check #
  – add deposit date
  – fix account error filter
  – fix supplier filter
• Ledger
  – hide posted check box
  – filter approve status
  – add check #, Check Date
  – add payee column
• Disbursement voucher
  – add amount column in summary
• Payable Voucher Trade
  – add amount column in summary
• Payable Voucher Non-Trade
  – add amount column in summary
• Receivable Voucher
  – add amount column in summary
  – enable print button even if not approve or fulfill
• Remove Receivable Fulfill
• Collection Voucher – AR
  – enable print button even if not approve or fulfill
• Collection Voucher – SI
  – enable print button even if not approve or fulfill
• General Journal print-out
  – remove summary of totals
• Transfer Accounting
  – remove auto creation of Receivable Voucher and Payable Trade Voucher on fulfill
• Receivable Voucher
  – add Transfer button – show all fulfilled transfer that has balance and has not been referenced to voucher modules
  – once save create Payable Trade transaction

Version 1.70 (Released 2023-08-08)

• All Accounting Vouchers – New transaction – set default date to current date
• Accounts Payable Non-Trade – grouping of Wtx Expanded detail per ATC
• All Accounting Vouchers – separation of Site and Payee/Customer
• Disbursement Voucher – add return button – delete transactions in DV and Payable Vouchers will have Approve Status
• Receivable Vouchers – Fulfill – auto-fulfill of related payable vouchers of transfer entry
• Receiving – Approve – Auto-create payable voucher – trade

Version 1.69 (Released 2023-08-07)

• Conversion – Allow Edit of Fulfilled Transactions

Version 1.68 (Released 2023-08-07)

• Transfer Accounting – Fulfill to Receivable Voucher changes
• Purchase Request print-out -quantity format to 2 decimal places
• Receiving Accounting – Fulfill – do not auto-create branch data
• Transfer Accounting – Fulfill – do not auto -create branch data
• Direct Transactions – Fulfill – do not auto – create branch data

Version 1.67 (Released 2023-08-03)

• Transfer Module – retrieve trading items in the Add Item list

Version 1.66 (Released 2023-08-03)

• Payable Trade – remove delete button
• Payable Non- Trade – allow delete button for New and Approve button
• Disbursement Voucher – retrieve fulfilled Payable Trade and Non-Trade
• Collection Voucher – retrieve fulfilled Receivable Voucher

Version 1.65 (Released 2023-08-02)

• Accounting Modules

Version 1.64 (Released 2023-07-21)

• Transfer Entry – fulfill auto create receivable voucher -> voucher date is the same with the transfer date

Version 1.63 (Released 2023-07-21)

• Transfer Entry – mark-up on prices

Version 1.62 (Released 2023-07-20)

• Receiving Accounting – Item Cost update upon fulfilled and upon edit of price in receiving accounting for items that will undergo conversion
• Transfer Module – Display Price and Amount columns but not editable

Version 1.55 (Released 2023-04-12)

• Branch Month Details with Checks – remove short/over  detail
• Purchase Request,Purchase Order,Receiving,Assembly,Branch Data – adjust height and width of the modules to fit on the laptop screen

Version 1.54 (Released 2023-04-12)

• Branch Month Details – remove short/over detail

Version 1.53 (Released 2023-03-23)

• Transfer Accounting – allow edit of price for Edit Approve Access right, no need to system recomputed of item.cost + mark-up

Version 1.53 (Released 2023-03-07)

• Branch Year Summary – remove system computation of short/over details
• Branch Month Summary – remove system computation of short/over details

Version 1.53 (Released 2023-02-09)

• Direct Transaction print-out – portrait lay-out
• Conversion Detail -split details as reflected in the system
• Direct Transactions – set expense button – no update amount
• Revise Cost Update for those UseUnit is not equal to BuyUnit (Conversion)
• Branch Year Summary – Short/Over revision
• Do not update item cost for expenses group

Version 1.52 (Released 2023-01-18)

• Payable – Edit fulfilled fix
• Unassigned Report fix
• Branch Data – recompute button – details should be the same with the auto split POS details
• Change System Name

Version 1.51 (Released 2022-11-14 to 2022-12-14)

• 14/11/2022
  Unassigned Report
• 1/12/2022
  New Access Menu Names
• 13/12/2022
  Payable and Payable for Direct Transaction – Fix Edit Approved and Edit Approved Bug
• 14/12/2022
  Branch Year Summary Report -> formatting of text

Version 1.50 (Released 2022-11-03)

Direct Transactions -> Copy bug

Version 1.49 (Released 2022-10-27)

Change name of Request to Stock Request

Version 1.48 (Released 2022-10-27)

Separation of Purchase Request and Stock Request transactions

Version 1.47 (Released 2022-10-24 to 2022-10-25)

• 24/10/2022
  Payable for Direct Transactions -> fix delete detail bug
  Request / Stock Request -> assign designated site of the transaction
• 25/10/2022
  Purchase Request -> View all sites transactions if Main office else View transactions of the specific Sites for Store Branches Manager’s PC

Version 1.46 (Released 2022-10-18)

Payable for Direct Transactions -> fix fulfill error

Version 1.45 (Released 2022-09-18 to 2022-10-14)

• 18/09/2022
  System Version – UP
• 26/09/2022
  Transfer Accounting rounding decimal places
• 29/09/2022
  Increase height and width of Stock Card
• 30/09/2022
  New Connection
• 4/10/2022
  Purchase Request -> default price is the cost in the item master
• 5/10/2022
  Site Master -> remove validation of sitecode when editing data
• 14/10/2022
  Change system Connection
  Payable for Direct Transactions -> split panel for revenue and non-revenue items
  Direct Transactions -> split panel for revenue and non-revenue items

Version 1.44 (Released 2022-08-01 to 2022-08-26)

• 1/08/2022
  System Version – UP
• 10/08/2022
  Price Change History => remove price change in editing Receiving Accounting of Items whose Buy Unit is not equal to Use Unit
• 19/08/2022
  Price Change History => Monthly Actual Price
• 26/08/2022
  PO => Price Edit

Version 1.43 (Released 2022-01-14 to 2022-07-29)

• 14/01/2022
  Payment Entry – Refresh Approved status
• 8/02/2022
  All Modules – Fix Can edit transactions even if no access
• 1/03/2022
  Conversion-Remove PO balance validation in editing the converted unit
• 2/03/2022
  Fix Sales Amount from Direct Transaction to Branchdata
  Branch Month Details -> presentation of negative amounts will be in color red and enclosed in parenthesis
  Branch Month Sales -> presentation of negative amounts will be in color red and enclosed in parenthesis
  Branch Month Summary -> sales accounts will appear in the upper portion (Revenues column) even if the amount is negative
• 18/03/2022
  2307 Report -> Filter By Site
  Transfer -> Add SKU column (barcode data)
  Transfer Accounting -> Add SKU column (barcode data)
  E-signature of Print-outs -> Allow upload pic for signature of users in the User Master
  Item Master -> Tagging of Items with Image
• 21/03/2022
  Branch Month Details -> add check number column
• 1/04/2022
  User Account Master -> signature panel will not expand
  Access Group -> summary portion -> sorting of data upon double click in header
  Inventory Adjustment -> interchange position of Stock In and Stock Out panel
• 25/04/2022
  Revision on Price Change History Format
• 4/05/2022
  SiteCode => increase to 4 characters
• 23/06/2022
  Purchase Request Entry
  Pre-load of summary transactions in Transaction Modules
  Prompt System message if the transaction is not successfully fulfilled
  Prompt System message if Item Group is not successfully saved and roll-back status
• 24/06/2022
  Pop – up Purchase Request Report -> should be located at lower right of the system
  Add Production in the main menu and sub-menu is Conversion
  Store Manager’s PC -> Purchase Request Module -> remove price and amount column
  Main Office System -> provide new access to limit the number of user’s who can view the price and amount column in Purchase Request
  PO print-out -> fix error printing
  Purchase Request Print-out
  Left alignment of Description
  Remove decimal in quantity column
  Decrease size of logo
  Move the heade rot the right to fit the PR Number
  Date in the details will be Date Needed
  Left alignment of Special Instructions
  PO print-out -> reflect the supplier’s contact number and address
  Transfer Assembly menu to Production main menu
  Pop – up Purchase Request Report -> add 2 columns to determine how many items are approved or disapproved
  Pop-up Purchase Request Report -> add request date and filter of status
• 28/06/2022
  Purchase Order -> separate access for Approved DT
  Purchase Order print-out -> converted to 1 page
  Purchase Request -> change unit of measure to Buy Unit
• 30/06/2022
  Purchase Order -> do not retrieve purchase request transactions with PO reference
• 1/07/2022
  Item Master -> add sku column in recipe panel
• 5/07/2022
  Direct Transaction -> Return button
• 14/07/2022
  PO -> separate status of Approve DT and Approve PO
  PO-> transfer Approve PO button at the last sequence of header buttons
• 18/07/2022
  Branch Year Summary Report -> Revenue items will remain in Revenue group even if amount is negative
• 29/07/2022
  Purchase Order – Remove 7 Details Limit

Version 1.42 (Released 2021-12-1 to 2022-01-05)

• 1/12/2021
  Remove Inactive Sites in the Site List for Transactions
  Payable -> Separate Fulfill and Approve button
• 2/12/2021
  PO-> 7 Details
• 5/01/2022
  Check Printing – Add word “Pesos Only” for amount in words with centavos

Version 1.41 (Released 2021-04-14 to 2021-11-22)

• 14/04/2021
  Assembly Fulfiled By, Fulfilled Date, and Sticker Label Printout
• 16/04/2021
  Not auto filter list after Approve Button Click on Payable, Receivable, and Payable for Direct Expense
  Reflect approver in the Approved By field of the payable, receivable and payable for direct transactions print-out
• 5/05/2021
  Assembly Label Print-out
• 11/05/2021
  Fix multiple details in label details generation of Assembly
• 12/05/2021
  Allow printing of payment print-out once the transaction is approved
• 14/05/2021
  Assembled Quantity in label print-out of Assembly
  Assembled Quantity in Print-out should be the same with Assembled Quantity in Assembly Module
• 20/05/2021
  Fix edit of blank date in payable,receivable and payable for direct transaction
• 25/05/2021
  Fix no balance validation in editing zero quantity of Transfer Entry
  Allow printing of Transfer Entry print-out after transaction is approved
  Allow printing of Transfer Accounting print-out after transaction is fulfilled
• 27/05/2021
  Transfer-print when approve ; Transfer Accounting – print when fulfilled
• 21/06/2021
  Receivable-Fix negative transfers still appears in the outstanding list even if it is already applied in payment
• 23/07/2021
  Assembly -> Status Filter
  Request -> Status Filter
  Inventory Adjustment -> Status Filter
  Receiving -> Reflect PO number in the summary (manual add receiving entry)
  Receiving Accounting-> Approved Receiving entry is still reflected as new in the Receiving Accounting module
  Purchases Report / Purchase Order Report -> Terms column – use the description, not the code
  Item -> Total Quantity is not correct with the actual total of the recipe after edit
  Receiving Report -> Change the dropdown status list as New,Approved, Fulfilled,Cancelled, All
  Purchasing Entry -> Update Item Cost and Price in saving Purchasing Entry
  Payable -> Fix Fulfilled Transactions reverts to Approve status
  Receivable -> Fix Fulfilled Transactions reverts to Approve status
  Payable for Direct Transactions -> Fix Fulfilled Transactions reverts to Approve status
  Receiving -> Remove Add Item button
• 27/07/2021
  Assembly -> Default Status in Summary is ‘New’
• 8/08/2021
  Inventory Adjustment – Fix Error in transactions without stock-out
  Check Printing -> Date format is MM-DD-YYYY : Example 05-21-2021
  Inventory Adjustment -> Add Item Group column
  Receiving -> Print button will be activated if status is Approved or Fulfilled
  Receiving -> Print-out – remove or hide price and amount for receiving module only
  Receiving -> Remove Add Item button
  Purchases -> Change Name to Purchase Order Report
  Purchases -> Add a Print-out
  Receiving Report -> Add columns for PO #, Price, Amount
  Receiving Report -> Add Total Amount in the bottom part
  Receiving Report -> Add Print-out – Group by Supplier , details per Invoice and Amount, Sub-total per Supplier
  Receiving Report -> Add Print-out – Per Supplier,Item,Quantity,Amount with export to excel function
• 2/09/2021
  Check Printing – revise date format
  Payable – fix in error if Supplier Code has (‘) symbol
  Price Change History Report
• 21/09/2021
  Rename Menu: Purchasing to Purchaser Order
  Rename Access: Purchasing to Purchase Order
  Purchase Order Print-out – Add Item Specs, Remarks, Terms and Conditions
  Purchase Order – Add Delivery Type field (Single Delivery / Multiple Delivery)
  Purchase Order – Delivery Type field will be open for edit even if PO is already approved
  Purchase Order – Force Closed PO transaction
  Receiving – Received Date is the same with PO Date Needed
  Purchase Order with Single Delivery Type will be automatically close after 30 days -> there is a separate service program that will check and update the status of the single delivery transactions to be closed
  Inventory Adjustment – Add ‘All’ status in summary list
  Purchase Order Report – Change status dropdown list to ‘New/Approved/Fulfilled/Cancelled/Closed/All’
• 23/09/2021
  Payable – fix cannot save blank amount in payment details
  Payable – Additional validation if payment details is not the same with total paid amount of billings
• 24/09/2021
  Receiving – Transaction will not be saved if Received Quantity is greater than Order Quantity
  Receiving Accounting – error in editing price
• 12/10/2021
  Direct Transaction- Add Sales button
  Split POS details in Branch Data
  Receiving Accounting – remove new transactions in the summary table
• 21/10/2021
  Payable for Direct Transaction -> fix merge details
• 26/10/2021
  Fix Inventory Adjustment – Data Too Long for Remarks field
• 28/10/2021
  Purchase Order Print-out – Last Page Total
• 29/10/2021
  Receiving – Fix duplicate details in save in Add PO details
  Purchase Order Print-out – revise format of terms and conditions
  Purchase Order Print-out – remove Vade logo and lessen bottom and header margin
  Purchase Order Module – Limit to 6 transactions only
• 2/11/2021
  Inventory Adjustment – Print-out
• 4/11/2021
  Purchase Order Print-out -> Terms and Conditions label
• 17/11/2021
  Payable for Direct Transaction -> fix fix can’t save after input the check # and total a mount
• 18/11/2021
  Payable for Direct Transaction -> fix can’t save transaction after edit the withholding tax
• 22/11/2021
  PO print-out -> paraphrasing of Terms and Conditions # 7
  Price Change History -> add filter for searching item name or by Supplier

Version 1.40

• Revise recompute POS Sales in branchdata
• to get exact amount for morningshift
• and nightshift in NY IT Park

Version 1.39

Masters > Items > Item
-Fix bug in saving new item composition

Version 1.00 (Released 2017-09-15)

Installer